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Conway Hall Digital Collections Omeka.net Metadata Guide
Architecture and Place
On the right hand side of the ‘add item’ screen there is a drop down menu for ‘collections’ – each
item can only belong to one collection. Set this to ‘Architecture and Place’.
Dublin Core Metadata
The table below defines the DC fields and their usage for the Architecture and Place project. Please
note that not all fields are required for this project and so will remain unpopulated. This may not
hold true for future projects.
Those fields highlighted must have content.
Title
Description
Creator
Contributor
Date
A name given to a resource.
First word and proper nouns capitalised only.
Take from description where appropriate. For
letters entitle item as "Letter from XXX to YYY,
date". Do not use full stop.
An account of the resource.
Full text description of contents and context of
resource. Use full stop at the end of sentences.
An entity primarily responsible for making the
resource.
Use for authors, artists, architects, draftspeople,
principle illustrators and so on.
Format for personal names is Last Name, First
Name - LC Names may include dates in brackets
following first name and other disambiguation
information.
If author unknown, use ‘Unknown’.
[LC Names is the entity authority assigned to this
field]
An entity responsible for making contributions to
the resource.
Use for editors, foreword writers, contributory
illustrators and so on. Format for personal
names is Last Name, First Name - LC Names may
include dates in brackets following first name
and other disambiguation information.
[LC Names is the entity authority assigned to this
field]
A point or period of time associated with an
event in the lifecycle of the resource.
In this case we are capturing the year of original
creation of the item. Where date is unknown use
‘n.d.’
�Publisher
Subject
Rights
Identifier
[Date of digitisation will be derived from
collection creation date unless otherwise noted].
An entity responsible for making the resource
available.
For digitised material that was previously
published use the original publisher if known; if
unknown, use s.n.
For digitised material that we believe to have
been unpublished, leave field blank as we cannot
be 100% certain that item was unpublished.
For born digital material being made available to
the public for the first time the publisher is
'Conway Hall Ethical Society'.
The topic of the resource.
LC Subject Headings is an assigned controlled
vocabulary for this field. Use high level
description in this field. See also Tagging below.
Information about rights held in and over the
resource.
The rights statements used for this project
include:
Public Domain - see item #2, South Place Chapel
Postcard, as an example.
Creative Commons licences used for our Society
derived material - currently for texts and audio
we are using a BY-NC-ND licence (attribution,
noncommercial and non-derivative use allowed)
see item #9 Souvenirs of South Place Ethical
Society as an example. For images, it will be a
BY-NC-SA licence (attribution, noncommercial
and derivative use allowed under similar licence
for derivative works).
Orphan works - licence will be according to that
imposed by the IPO. As of the 16/8/16 we have
no examples of these.
Copyright - see item #39 for an example. Use
copyright symbol, names of copyright holders
and include statement 'Digitised with their kind
permission.'
For rights statements that include links be sure
to add and edit these in the HTML view.
An unambiguous reference to the resource within
a given context.
For archival items give the archival finding aid
reference for the item, e.g. SPES/6/4/17 or
OP31A.
For library items give the dewey number and in a
seperate identifier field the accession number.
Born digital items are assigned a number from a
running sequence for each project kept in an
Excel spreadsheet.
�Format
Type
Language
The file format, physical medium, or dimensions
of the resource.
Use to describe the format of the digitised item.
The MIME type to use can be found from this list
based on the file/s extension. E.g. image/jpeg
for files with the extension .jpg. Please note, the
most common formats (jpg, pdf, mp3) have been
added as a controlled vocabulary for this field.
Original format description is captured in the
Item Type Metadata tab.
The nature or genre of the resource.
Match type to ‘Item Type Metadata’ tab type
where possible. If an image, use two type fields,
image and still image. For any video, do the
same, image and moving image.
A language of the resource.
Only required for items that are text based or
audio based. The controlled vocabulary used for
this field is the MARC List for Languages.
Fields not used
There are 3 fields that are restricted from use for this project.
The spatial or temporal topic of the resource, the
spatial applicability of the resource, or the
jurisdiction under which the resource is relevant.
Relation
A related resource.
Source
The resource from which the described resource
is derived.
It is thought that the time taken to create and assign terms for the field 'Coverage' in this instance
would not be worthwhile since it is unlikely that the terms created here would be used elsewhere in
future collections.
Coverage
Both ‘Relation’ and ‘Source’ are consistently misapplied in digitisation projects and there seems to
be no best practice in their use. As they were unlikely to be used for the Architecture and Place
project, given its content, we chose to not to use them at this time.
Item Type Metadata
The ‘Item Type Metadata’ tab is similar to, but expands on, the content in the DC field ‘type.’ There
are currently 16 types from which one must be chosen for each item. The most common ones that
will be used for this project are ‘Text’ and ‘Still Image.’
•
Text has 2 elements:
o Text – Any textual data included in the document
At this point we are not including a transcription of the text here. Where the
file added to the record is a PDF, there is no need as the PDF will include
OCR.
o Original Format - The type of object, such as painting, sculpture, paper, photo, and
additional data
�•
Formats used so far are: Book, Pamphlet, Ephemera (for letters).
Still Image has 2 elements also:
o Original Format - The type of object, such as painting, sculpture, paper, photo, and
additional data
Formats used so far are: Photo, Paper.
o Physical Dimensions - The actual physical size of the original image
This element is unused as not all the items in this project have this
information readily available. It is possible this may change in the future.
Tagging
Tags in Omeka.net can be added through the Tags tab when creating an item. These can be used for
more granular description of topics covered or touched on by the item. Look at the tag menu at the
left hand side of the screen to see what tags have already been created to ensure consistency when
tagging.
For both the DC Subject field and the Tagging tab do not embark on filling these with content until
you've been brought up to speed by Olwen and Sam.
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Digitisation Working Documents and Reports
Description
An account of the resource
A collection of documents created during the planning, implementation and evaluation stages of digitisation projects of the Humanist Library and Archives, Conway Hall.
Creator
An entity primarily responsible for making the resource
Humanist Library and Archives
Date
A point or period of time associated with an event in the lifecycle of the resource
2017
Publisher
An entity responsible for making the resource available
Conway Hall Ethical Society
Subject
The topic of the resource
Digitization
Language
A language of the resource
English
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Conway Hall digital collections metadata guide
Description
An account of the resource
A guide to creating Dublin Core metadata for digital collections created on Omeka.
Creator
An entity primarily responsible for making the resource
Callaghan, Samantha
Date
A point or period of time associated with an event in the lifecycle of the resource
2016
Publisher
An entity responsible for making the resource available
Conway Hall Ethical Society
Subject
The topic of the resource
Digitization
Dublin Core
Rights
Information about rights held in and over the resource
<a href="http://creativecommons.org/licenses/by-nc-nd/4.0/"><img style="border-width:0;" src="https://i.creativecommons.org/l/by-nc-nd/4.0/88x31.png" alt="Creative Commons License" /></a><br />This work by <span>Conway Hall Ethical Society</span> is licensed under a <a href="http://creativecommons.org/licenses/by-nc-nd/4.0/">Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License</a>.
Identifier
An unambiguous reference to the resource within a given context
BD-DD0001
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
English
Administration
Conway Hall Ethical Society
Metadata