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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Architecture and Place
Creator
An entity primarily responsible for making the resource
Humanist Library and Archives
Date
A point or period of time associated with an event in the lifecycle of the resource
2016
Description
An account of the resource
A collection of digitised items from the Humanist Library and Archives telling the story of buildings and spaces occupied by the Conway Hall Ethical Society (formerly the South Place Ethical Society). Also includes several born digital items.
Publisher
An entity responsible for making the resource available
Conway Hall Ethical Society
Subject
The topic of the resource
Architecture
Conway Hall (London, England)
South Place Chapel, Finsbury
Mansford, Frederick Herbert (1871-1946)
Language
A language of the resource
English
Still Image
A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials.
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The type of object, such as painting, sculpture, paper, photo, and additional data
Photo
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
13-15 King's End, Ruislip, London
Description
An account of the resource
Front view of semi-detached house designed and lived in by Frederick Herbert Mansford.
Creator
An entity primarily responsible for making the resource
Hawkey-Edwards, Sophie
Date
A point or period of time associated with an event in the lifecycle of the resource
2016
Publisher
An entity responsible for making the resource available
Conway Hall Ethical Society
Subject
The topic of the resource
Architecture
Format
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image/jpeg
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The nature or genre of the resource
Image
Still Image
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Information about rights held in and over the resource
<a href="http://creativecommons.org/licenses/by-sa/4.0/"><img style="border-width:0;" src="https://i.creativecommons.org/l/by-sa/4.0/88x31.png" alt="Creative Commons License" /></a><br />This work is licensed under a <a href="http://creativecommons.org/licenses/by-sa/4.0/">Creative Commons Attribution-ShareAlike 4.0 International License</a>.
Identifier
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BD-AP0002
Mansford, Frederick Herbert (1871-1946)
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Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Architecture and Place
Creator
An entity primarily responsible for making the resource
Humanist Library and Archives
Date
A point or period of time associated with an event in the lifecycle of the resource
2016
Description
An account of the resource
A collection of digitised items from the Humanist Library and Archives telling the story of buildings and spaces occupied by the Conway Hall Ethical Society (formerly the South Place Ethical Society). Also includes several born digital items.
Publisher
An entity responsible for making the resource available
Conway Hall Ethical Society
Subject
The topic of the resource
Architecture
Conway Hall (London, England)
South Place Chapel, Finsbury
Mansford, Frederick Herbert (1871-1946)
Language
A language of the resource
English
Still Image
A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials.
Original Format
The type of object, such as painting, sculpture, paper, photo, and additional data
Photo
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
115 - 123 High Street, Ruislip, London
Description
An account of the resource
Front view of shops, offices and flats designed by architect Frederick Herbert Mansford.
Creator
An entity primarily responsible for making the resource
Hawkey-Edwards, Sophie
Date
A point or period of time associated with an event in the lifecycle of the resource
2016
Publisher
An entity responsible for making the resource available
Conway Hall Ethical Society
Subject
The topic of the resource
Architecture
Rights
Information about rights held in and over the resource
<a href="http://creativecommons.org/licenses/by-sa/4.0/"><img style="border-width:0;" src="https://i.creativecommons.org/l/by-sa/4.0/88x31.png" alt="Creative Commons License" /></a><br />This work is licensed under a <a href="http://creativecommons.org/licenses/by-sa/4.0/">Creative Commons Attribution-ShareAlike 4.0 International License</a>.
Format
The file format, physical medium, or dimensions of the resource
image/jpeg
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The nature or genre of the resource
Image
Still Image
Identifier
An unambiguous reference to the resource within a given context
BD-AP0001
Mansford, Frederick Herbert (1871-1946)
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PDF Text
Text
CONWAY HALL
Conway Hall Digitisation Policy
2016- 2019
prepared by Sophie Hawkey-Edwards, Library & Learning Manager | October 2016
Page !1 of 5
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�CONWAY HALL
CONWAY HALL
HUMANIST LIBRARY AND ARCHIVES
DIGITISATION POLICY 2016-2019
Introduction and context
Conway Hall Humanist Library and Archives holds a unique collection of material relating to
humanism, ethics, rationalism and philosophy. The Library also holds the archives of the
South Place Ethical Society and the National Secular Society.
Digitisation of library and archive materials has benefits beyond creating online access and
helping to preserve the original items. There is the potential to exploit these resources to
support formal and informal learning programmes and projects, to increase community
engagement, and to support the creation of physical and online exhibitions, and marketing
and fundraising.
The Conway Hall Centenary Strategy 2016 is committed to,
'Increasing the quality, volume and reach of digital cultural content'
This policy aims to set out Conway Hall’s approach to this strategic priority in terms of our
library and archive collections and to create a framework for its digitisation activities in the
short to medium term. This document builds on lessons learnt from the completion of an
initial pilot project digitising selected materials from the collections. From this pilot the
processes and procedures required to digitise have begun to be formulated and explored.
This policy should be read in conjunction with the Digitisation Operational Manual 2016.
Scope
This policy applies to digitisation of materials held and managed by Conway Hall Humanist
Library and Archives.
Digitisation objectives
• Open up access to Conway Hall Humanist Library & Archives collections for researchers
and the public.
• Increase the visibility and use of our collections on both a local and global scale.
• Increase public engagement activities through facilitation of interpretation of digitised
content by members of the community.
• Enhance the user experience with increased digitised content.
• Increase the discoverability of our collections.
• Preserve fragile and rare items through creation of digital reproductions.
• Prioritise digitisation of items based on feedback from our audiences and associated
research.
• Work internally (with marketing team) and externally (with our partners) to find ways of
promoting our collections to a wider audience.
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�Selection for digitisation
Conway Hall Library will work closely with library users and other stakeholders to establish
priorities for digitisation. Consultation will be undertaken with users, staff and volunteers
through evaluation forms/surveys about our digitisation plans. This will be used to direct and
inform future plans, projects and funding opportunities.
Digitisation activities currently take place within the context of a project. Selection of the
materials to be digitised is therefore influenced by the needs and scope of the project, but
will also comply with the objectives above. Additionally consideration will be given to:
・ the potential demand from users.
・ the condition of the materials to be digitised (including potential conservation costs and
activities).
・ material is eligible for public access (i.e. no sensitive information subject to data protection).
・ material is owned by Conway Hall Ethical Society, is in the public domain, or we have
permission to digitise and make the material available online.
The same considerations should be given for any digitisation taking place outside of the
context of a project.
Standards and good practice
The physical process of scanning for digitisation will be carried out by the most cost-effective
method and, in most cases, will be outsourced to reputable companies.
Technical standards, processes and guidelines for digitisation projects will be developed and
followed. Open file formats will be used as preference however the choice of format will in
part be influenced by preservation requirements. There should be no need to digitise any
item a second time for a different purpose.
Appropriate administrative metadata, including technical, rights and preservation will be
created as part of the digitisation process and associated with the digital objects, to support
both access and preservation. All such metadata will be standards-based.
Copyright will be cleared for works we intend to digitise that fall within copyright. Where
rights holders cannot be identified or found we will make use of the EU Orphan Works
Directive (2012/28/EU) where appropriate or the UK Orphan Works Licensing Scheme.
Each digitisation project will be managed by Conway Hall Library staff who understand the
project's content and users, with digitisation vendors and partners being responsible for
relevant deliverables.
Formal guidelines will be in place to cover all aspects of handling and transporting library and
archive materials and they will be integrated into any contracts with external suppliers.
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�Digitisation will capture, preserve and provide contextual information about the digitised
records to ensure their future discoverability and re-use.
Conway Hall Humanist Library & Archives will work with peers, partners and the community
to raise awareness and encourage use of the created digital resources.
Presenting digitised content online
Digitised items and content should be suitable for the widest possible range of potential
users and for groups/individuals wishing to use it for a variety of purposes (dependent on
restrictions under the digital rights of items).
Discovery tools should be straightforward to use and allow users to find the information they
want quickly and easily.
Descriptive metadata should conform to international standards where possible and should
be associated with each digitised item (refer to Digitisation Operational Manual/Metadata
document). Much of the digitised content would benefit from additional information (for
context/interpretation) and will lend themselves to good community engagement
opportunities.
Optical character recognition (OCR) should be used to make digitised text searchable.
Transcripts or contextual information may be required for some items to interpret and make
the content more useable.
All digitised content online should include a clear statement of copyright, including end-user
rights. Wherever possible a Creative Commons licence should be used to allow free use.
All digitised content will be made as visible as possible to external search engines, cultural
heritage portals and other specialist aggregators.
Sustainability
We will advocate for core funding for digitisation and look at developing external funding proposals to increase
our capacity to digitise our collections. We will also look to develop partnerships with other specialist or
academic libraries to co-create digitisation projects.
Success factors
Feedback from users and regular evaluations will be carried out on digitised content and
measured against performance indicators (appendix 1). Online feedback forms, surveys and
usage statistics will be used to measure the amount and type of usage, and the degree of
user satisfaction. Evaluation will include both qualitative and quantitate measures which will
be used to create an end of project report.
Review
This policy will be reviewed annually by Library & Learning Manager and modified as needed
to reflect current strategic priorities and infrastructure.
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�Appendix 1
Performance indicators
•
•
•
•
•
Numbers of digitised items created
Number of times digitised items accessed online / downloaded
Number of visitors to online and physical exhibitions of digitised materials
Remote user satisfaction in using online digitisation platforms
Number of people who have taken part in community engagement activities related to our
digitised content.
• Number of materials conserved to aid digitisation.
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�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Digitisation Working Documents and Reports
Description
An account of the resource
A collection of documents created during the planning, implementation and evaluation stages of digitisation projects of the Humanist Library and Archives, Conway Hall.
Creator
An entity primarily responsible for making the resource
Humanist Library and Archives
Date
A point or period of time associated with an event in the lifecycle of the resource
2017
Publisher
An entity responsible for making the resource available
Conway Hall Ethical Society
Subject
The topic of the resource
Digitization
Language
A language of the resource
English
Text
A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
Humanist Library and Archives digitisation policy 2016-2019
Description
An account of the resource
A digitisation policy for the Humanist Library and Archives at Conway Hall, 2016-2019.
Creator
An entity primarily responsible for making the resource
Hawkey-Edwards, Sophie
Date
A point or period of time associated with an event in the lifecycle of the resource
2016
Publisher
An entity responsible for making the resource available
Conway Hall Ethical Society
Subject
The topic of the resource
Digitization
Rights
Information about rights held in and over the resource
<a href="http://creativecommons.org/licenses/by-nc-nd/4.0/"><img style="border-width:0;" src="https://i.creativecommons.org/l/by-nc-nd/4.0/88x31.png" alt="Creative Commons License" /></a><br />This work by <span>Conway Hall Ethical Society</span> is licensed under a <a href="http://creativecommons.org/licenses/by-nc-nd/4.0/">Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License</a>.
Identifier
An unambiguous reference to the resource within a given context
BD-DD0004
Format
The file format, physical medium, or dimensions of the resource
application/pdf
Type
The nature or genre of the resource
Text
Language
A language of the resource
English
Administration
Conway Hall Ethical Society
Policies